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Title
Text copied to clipboard!Maintenance Administrator
Description
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We are looking for a dedicated and detail-oriented Maintenance Administrator to join our team. The Maintenance Administrator plays a crucial role in ensuring the smooth operation and upkeep of our facilities and equipment. This position involves coordinating maintenance schedules, managing maintenance records, and liaising with internal departments and external contractors to ensure timely and efficient maintenance activities.
The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. You will be responsible for maintaining accurate records of maintenance activities, scheduling routine inspections, and ensuring compliance with safety standards and regulations. Additionally, you will assist in budgeting and procurement processes related to maintenance operations.
As a Maintenance Administrator, you will collaborate closely with maintenance technicians, facility managers, and other stakeholders to identify maintenance needs, prioritize tasks, and allocate resources effectively. You will also be responsible for tracking maintenance expenses, preparing reports, and providing regular updates to management regarding maintenance activities and issues.
Your role will require you to handle multiple tasks simultaneously, prioritize effectively, and maintain a high level of accuracy and attention to detail. You will be expected to proactively identify potential maintenance issues and recommend solutions to prevent downtime and ensure operational efficiency.
The successful candidate will have experience in administrative roles, preferably within a maintenance or facilities management environment. Familiarity with maintenance management software and proficiency in Microsoft Office applications, particularly Excel and Word, are essential for this role.
We value individuals who demonstrate initiative, reliability, and a commitment to maintaining high standards of safety and quality. You will be joining a supportive team environment where your contributions will directly impact the organization's operational effectiveness and overall success.
If you are organized, detail-oriented, and passionate about ensuring efficient maintenance operations, we encourage you to apply for this exciting opportunity. Join us and become an integral part of our dedicated maintenance team, contributing to the ongoing success and growth of our organization.
Responsibilities
Text copied to clipboard!- Coordinate and schedule routine maintenance activities and inspections.
- Maintain accurate and up-to-date records of maintenance tasks and repairs.
- Communicate effectively with internal departments and external contractors.
- Assist in budgeting and procurement processes related to maintenance.
- Ensure compliance with safety standards and regulatory requirements.
- Prepare regular maintenance reports and updates for management.
- Identify potential maintenance issues and recommend proactive solutions.
Requirements
Text copied to clipboard!- Proven experience in an administrative role, preferably in maintenance or facilities management.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Familiarity with maintenance management software systems.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Attention to detail and commitment to accuracy.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience in coordinating maintenance activities?
- How do you prioritize tasks when managing multiple maintenance requests?
- What software tools have you used to manage maintenance records and schedules?
- How do you ensure compliance with safety standards in your maintenance administration role?
- Can you provide an example of a proactive solution you implemented to prevent maintenance issues?
