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Title

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Maintenance Administrator

Description

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We are looking for a dedicated and detail-oriented Maintenance Administrator to oversee and coordinate maintenance activities within our organization. This role is crucial in ensuring that all maintenance tasks are carried out efficiently, equipment is well-maintained, and facilities are kept in optimal condition. The Maintenance Administrator will act as the central point of contact for maintenance requests, scheduling, and record-keeping, ensuring smooth operations and compliance with safety standards. As a Maintenance Administrator, you will be responsible for managing maintenance schedules, coordinating with technicians and contractors, and maintaining accurate records of all maintenance activities. You will also play a key role in ensuring that all equipment and facilities meet regulatory and safety requirements. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. Your day-to-day responsibilities will include monitoring maintenance requests, prioritizing tasks, and ensuring timely completion of all maintenance activities. You will work closely with various departments to understand their maintenance needs and provide solutions that align with the organization's goals. Additionally, you will be responsible for maintaining an inventory of tools and supplies, preparing reports, and assisting in budget planning for maintenance operations. The ideal candidate will have prior experience in maintenance administration or a related field, strong technical knowledge, and the ability to manage multiple tasks simultaneously. If you are a motivated individual with a passion for maintaining high standards and ensuring operational efficiency, we encourage you to apply for this exciting opportunity.

Responsibilities

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  • Coordinate and schedule maintenance activities and repairs.
  • Maintain accurate records of maintenance tasks and equipment history.
  • Monitor and prioritize maintenance requests from various departments.
  • Ensure compliance with safety and regulatory standards.
  • Communicate with technicians, contractors, and vendors to ensure timely service.
  • Manage inventory of tools, equipment, and supplies.
  • Prepare reports on maintenance activities and performance metrics.
  • Assist in budget planning and cost control for maintenance operations.

Requirements

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  • Proven experience in maintenance administration or a related field.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Technical knowledge of maintenance processes and equipment.
  • Proficiency in maintenance management software and tools.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.
  • Familiarity with safety and regulatory compliance standards.

Potential interview questions

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  • Can you describe your experience in maintenance administration?
  • How do you prioritize and manage multiple maintenance requests?
  • What tools or software have you used for maintenance management?
  • How do you ensure compliance with safety and regulatory standards?
  • Can you provide an example of a challenging maintenance issue you resolved?
  • How do you communicate effectively with technicians and contractors?
  • What strategies do you use to manage maintenance budgets?
  • How do you handle unexpected maintenance emergencies?